Title:  Executive Assistant

About Us:

We are committed to finding smart solutions that enable an intelligent and seamless world. Our success as a world-class leader in technology has evolved from humble beginnings. In 1896, the enterprising father and son team of A.J. and George A. Briggs partnered with S.A. Buffington, a Chicago lawyer, to establish Chicago Telephone Supply Company (later to become CTS).

Today, CTS is a leading designer and manufacturer of sensors, actuators, and electronic components for suppliers and original equipment manufacturers. We have over 20 locations in 12 countries and more than 3,500 employees. Our innovative sensing, connectivity, and motion solutions offer a diverse range of products across diversified end markets including transportation, medical, aerospace and defense, and industrial. We are at the forefront of supporting innovating life-changing technology, focusing on quality to keep people safe, healthy, and happy. 

FULLY ONSITE – 6A START TIME

Position Summary

The ideal candidate will be a proactive problem solver who has strong communication skills and pays close attention to detail. This candidate ought to have prior experience working in a fast-paced environment, performing administrative duties, and supporting executive-level management, and should have meticulous and exceptional organizational skills. This individual will be a self-starter and self-motivator, able to execute with minimal direction. This role is geared toward a highly polished and skilled Executive Administrative Assistant with experience in organizing and planning of daily, weekly, monthly calendars; prioritizing appointments, emails for responses and acting as a gate keeper for the CEO. Demonstrates sound judgment, discretion to work with confidential information, ability to develop workable solutions within everyday work activities (managing calendars, travel arrangements, meeting arrangement and materials), professionalism to work with employees of all levels in the organization, and collaboration with executive administration team members. Represents the organization, business area and leadership in a polished and professional manner.

Key Responsibilities

• Provide full executive support to the CEO.
• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
• Provides outstanding customer service, acting with the appropriate sense of urgency.
• Coordinates special projects for the Senior Leadership Team, collaborating with others as needed.
• Independently composes and distributes correspondence, memos, and other complex documents and reports, which require the use of office technologies and software applications.
• Plans, schedules and coordinates meetings, conferences, travel arrangements and maintains the business calendar for the CEO.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Acts as the liaison between CEO and other executives, associates, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time.
• Prepare meeting presentations and ensure that all materials are accurate and professional, manage Senior Leadership Meeting presentations and logistics.
• Organize and manage the CEO’s office and electronic and paper files.
• Maintain professionalism and strict confidentiality with all materials and use discretion while dealing with business and personal information.
• Alert CEO to upcoming meetings & deadlines and assist with research & meeting preparation.
• Establishes and maintains official documents and records in appropriate files.
• Coordinate complex travel arrangements through internet-based travel systems (Concur).
• Manages the catering of private business meetings.

Required Knowledge, Skills, and Abilities

• Excellent computer and typing skills. Advanced skills in MS Windows and Office (Word, Excel, PowerPoint, and Outlook).
• High level of professionalism.
• Exceptional written and verbal communication skills including professional etiquette.
• Excellent interactive skills with the ability to work independently and proactively.
• Ability to communicate in various forms with internal and external team members with minimal supervision.
• Display curiosity and interest in understanding our business.
• Have flexibility to work outside of normal business hours when required.
• Highly motivated; with a capacity to multi-task in a fast-paced environment.

Required Qualifications

• A bachelor’s degree, or higher, in business administration, administrative assistant, or related field preferred.

Join Us

At CTS, one of the ways we recognize the value of our employees is through our comprehensive benefits program.  Highlights of our benefits program for full-time employees include:

• Health Benefits
• 401K
• Paid Time Off
• Holiday Pay
• Employee Assistance Program
• Paid Parental Leave
• Pet Insurance
• Tuition Reimbursement

The expected annual salary range for this position is $75-110K.

This position is eligible for a discretionary bonus with a target incentive of 10% of base salary.

Please note the salary information shown above is a general guideline only. CTS considers a variety of factors when setting base salary rates including, without limitation, a candidate’s skills, experience, and qualifications, as well as market and business considerations.

Ready to shape the future? Apply now to join a world leader in sensing and connectivity.

United States EEO Statement

CTS Corporation is an affirmative action/equal opportunity employer who complies with all applicable federal, state and local employment laws. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at CTS Corporation will be based on merit, qualifications, and abilities. It has been and shall continue to be both the official policy and the commitment of CTS Corporation to further equal employment opportunities for all persons regardless of, among other characteristics, race, religion, color, national origin, sex, sexual orientation, gender identity, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristics protected by applicable Federal, State or Local law.

We fully comply with all applicable Department of Labor and EEOC rules, regulations, guidelines, and orders including but not limited to Executive Order 11246 and 41 C.F.R. §§ 60-1.4, 60-250.5(a), 60-300.5(a) and 60-741.5(a). The parties hereby incorporate the requirements of 41 C.F.R. §§ 60-1.4(a)(7), 29 C.F.R. Part 471, Appendix A to Subpart A, 41 C.F.R. § 60-300.5(a) and 41 C.F.R. § 60-741.5(a), if applicable. Except where prohibited by law, all offers of employment are contingent upon successfully passing a background check and drug screening.

ADA accommodation statement: If you require reasonable accommodation in the application process, call Human Resources at 630.577.8811. All other applications must be submitted online.

United States Additional Considerations

It is unlawful in all states where the Company operates, including Massachusetts, to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates applicable laws may be subject to criminal penalties and civil liability. The Company does not require a lie detector test as a condition of employment nor continued employment. 

Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the United States.

No agencies, please. We do not accept any unsolicited resumes and are not looking to engage an agency. We receive inquiries from agencies daily. Do not direct any inquiries or emails to hiring managers. It is not our standard practice to utilize agencies; we are a federal contractor and need to comply with the same process for all.

Global Privacy Policy

Click Here to Read CTS’ Privacy Policy https://www.ctscorp.com/privacy-policy/